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Information for leavers

Extended access to Datastore, Journals, Mailing lists:

With written (email) consent from your Group Leader, we can provide extended access to the Datastore for an agreed, fixed period, and maintain your Group mailing list membership. We can also, again with emailed sponsorhip from your Group Leader, provide extended access for a limited period to the journals to which the INSTITUTE has subscribed. Note that, as soon as the University's Computing Service suspends your Raven account, your access to UNIVERSITY-subscribed journals will cease.


Hermes email accounts:

Sadly, the University will no longer permit extended maintenance of users' Hermes accounts after those users have left the University, so it would be prudent to plan ahead and make sure your colleagues/contacts have as much time as possible to update their address books.

Steps to take (at least one month before leaving):

1) If you've only ever used the Hermes Webmail interface (so all of your mail resides on the Hermes servers), you should configure a 'POP' mail program on your own computer to download the entire archive, then transfer it to your preferred portable medium.

2) If you don't have a 'private' email address (Gmail/Hotmail/etc), sign up for one as soon as you can, even if you've been provided with a new address from your next place of work.

3) Set up redirection of your Hermes email to your preferred alternative email address, and reply to any correspondence from that address, including an instruction to use the address for all future messages

4) Set up the Hermes Vacation Message with subject: "Autoresponse - please note my new address"

5) While you continue to send messages from your Hermes account, add a line to your signature instructing recipients to update their address books.


Checking out form:

Your name (required):
Leaving date (required):
Research Group (or 'Core') (required):
CRSid (eg: 'ab123'):
University/Institute email address (required):
Alternate/new email address (required):
Forwarding address (please type on a single line):

Reason for leaving or details of next position (required):
(This is really helpful for us when reporting to the Wellcome Trust, producing the Annual report etc)

Do you have any of the following:
Yes
 Instructions
Personal license?
Please discuss with the Senior Technical Officer
Access to Cambridge University Finance System (CUFS)
Parking badge/barrier card
Please return to Admin Office
Locker key
Please return to Admin Office (reclaim deposit?)
Swipe card (unless moving within Cambridge University)
Please return to Admin Office
Institute keys (offices, cupboards, drawers etc)
Please return to Admin Office
Personal training record (inside the lab's green Safety Box)
Please remove from box and deliver to Admin Office
Unpaid tearoom bill
Please settle account with Zest catering asap!
Computing:

Your Group mailing list membership will normally be cancelled as soon as possible after your leaving date, so you'll stop receiving Group and Institute mail. If there's a good reason why you'd like us to maintain your Group list membership, please tick the box below and we'll discuss the proposal with your Group Leader.
Keep me on the Group mailing list?
 
In case we miss your entry in the optional mailing lists, please indicate your memberships below:
Remove me from Confocal Users mailing list?
 
Remove me from MH Users mailing list?
 
Remove me from Students mailing list?
 
Remove me from Postdocs mailing list?
 
 
For security reasons, your Datastore account will normally be suspended after you leave the Institute. If there's a reason why you'd like to maintain access to your Datastore space, tick the box below and we'll discuss the proposal with your Group Leader.
Maintain my Datastore account?
 
 
When you've left the Institute, your photo will be removed from the online staff list.
 

Anti-spam question: In which English city is the Gurdon Institute located?  

 

Comments or feedback (optional):
(If you have any comments you'd like to leave for the Institute Management Team, or suggestions about how life and work in the Institute could be made better, please feel free to add them here)