Data protection statement for Gurdon Institute communications activities, 01.12.2016
This statement explains how the Wellcome Trust/ Cancer Research UK Gurdon Institute handles and uses data it collects about its current staff, alumni, collaborators and other contacts, to support communications activities.
We will publish any changes we make to this data protection statement.
In order to keep a record of staff roles and impacts, and to link research projects and researchers with outputs and impacts, the Gurdon Institute needs up-to-date records of current staff names and roles. We will provide news to staff internally as well as compile anonymised, aggregated statistics for external communications.
We are proud of our alumni and want to stay in touch. The Gurdon Institute endeavours to keep in touch with all its research alumni with the aim of providing services such as news updates, publications (such as the Prospectus/Annual report), job adverts, invitations to events, and for developing relationships with donors.
Collaborators, funders and friends
The Gurdon Institute wishes to maintain contact with, and promote itself to, a number of target audiences among current and previous funders, scientific advisors, collaborators, communications contacts and friends. We will provide services such as news updates, publications, job adverts and invitations to events.
The records are used by the Gurdon Institute to support internal and external communications activities such as: promotion of the Institute via the website, social media and publications, organising events, advertising jobs, research impact monitoring and reporting, equality reviews, alumni relations and fundraising purposes.
Communications may be sent by post, telephone or electronic means.
Most records contain, at a minimum: name, title, current job, contact details at job location (or an alternative location), approximate dates of membership as Gurdon Institute lab or core staff, and career and other achievements relevant to our relationship with you. None of these items is classified as ‘sensitive information’ and all except the dates of your Gurdon Institute membership have been collected from online, reputable, public sources, or have come directly from you.
All information is held securely. We will not share our records with others except where essential for carrying out our communication or event activities (e.g. providing a mailing list spreadsheet to a mailing house for sending out the Prospectus/ Annual report).
You are in control. If you have any queries, wish to restrict data processing or sharing, or do not want to be contacted by the Gurdon Institute, please inform us. Minimal information is always retained to make sure you are not contacted again inadvertently: name, Institute membership or relationship, role and dates.
Otherwise, we will maintain your record in support of your life-long relationship with the Institute.
Note: If you are a Cambridge University employee and/or College member, you will need to contact CUDAR and the College separately if you wish to restrict data processing, sharing, marketing or contact.